Services
Property Maintenance
- Preventative Maintenance
- Inspections & Testing
- Evaluate & Establish Improvement Plan for Property
- Develop & Execute Strategies to Fill Vacancies
- Routine Property Visits
- 24/7 Response to Emergencies
Rental Home Maintenance
- Legal Compliance According to Apartment Law
- Perform Regular Home Inspections (Move-in, 6th Month, & Final)
- Perform all Maintenance Tasks Necessary for Upkeep of Home
- Vacant Unit Inspections
- Marketing Strategies
Landscape Maintenance
- Bid Comparison
- Oversight of Complete Utility System Replacement
- Maintain a List of Qualified Repair & Replacement Part Companies
- Organize and Maintain Historical Data and Documentation
Tenant Management
- Applicant Screening (Credit , Identity, and Income Verification)
- Negotiate Long Term Leases and Month To Month Tenancies
- Execute All Necessary Rental Agreements, Addendum’s, Rules and Regulations,
and any other Property Documents needed to create Tenancy - Maintain Resident Files including all Legal Documents and Correspondence
- Enforce Rules and Regulations
- Process and Serve all Necessary Legal Notices
- Resolution of Tenant Requests and Complaints.
- Eviction Coordination (Legal Counsel on Retainer)
Operations
- Financial Management
- Employee Management
- Property Management
Coordination of:
- Landscape Maintenance
- Tenant Management
- Rental Home Management
Financial Management
- Bid Comparison
- Oversight of Complete Utility System Replacement
- Maintain a List of Qualified Repair & Replacement Part Companies
- Organize and Maintain Historical Data and Documentation
Accounting
a. Accounts Payable
- Post Journal Entries to the General Ledger
- Maintain Chart of Accounts
- Enter Accounts Payable
- Pay Bills
- Balance Principal & Interest on Loans
- Apply Rent Payments
- Maintain Security Deposit Refunds
- Maintain Vendors W-9’s & Proof of Insurance
- Maintain LLC Taxes
- Maintain Park Licenses & Permits
- Maintain Property Tax Payments
- Maintain Escrow Tax/Insurance Accounts
- Maintain Property Information Sheet
Accounts Receivable
- Process & Apply Payments to Open Invoices
- Prepare & Review Daily Bank Deposits, Monitor Cash flow
- Apply Home Loan Payments
- Set up New Home Loans
Payroll
- Apply for Federal & State ID’s
- Set-up Payroll Accounts with ADP
- Monitor & Record Employees Hours Worked
- Process & Distribute Payroll for Hourly/Salary Employees
- Respond to All Related Forms (Garnishments, IRS Inquiries, Social Security Audits, Etc.)
- Respond to Unemployment Claims
- Track Vacation Accruals for Property Employees
Month End
- Prepare Month-end Report
- Prepare Monthly Financial Statements
- Prepare Account Analysis for Balance Sheet & Income Statement
- Reconcile Monthly Bank Accounts
- Coordinate Auditing Functions with Banks & Other Financial Institutions
Additional Requests
- Track Flat Rate Charges (sewer, trash, cable, etc.)
New Client Set-up
- Gather all Information to Open Bank Accounts
- Apply for Tax ID Number
- Set-up Bank Account
- Set-up in Accounting System
- Contact Previous Management Company to Contact New Vendors for Change of Address
Reports
- Prepare Financial Reports
- Prepare Ledger Cards
- Prepare for Quarterly & Year-end Audits
- Yearly 1099 to All Vendors
- Yearly 1098 to All Vendors
- Yearly 1096 to IRS
- Create & Pay Yearly 592-B
- Maintain Final resident Statement