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Services

Property Maintenance Services

Property Maintenance

 

  • Preventative Maintenance
  • Inspections & Testing
  • Evaluate & Establish Improvement Plan for Property
  • Develop & Execute Strategies to Fill Vacancies
  • Routine Property Visits
  • 24/7 Response to Emergencies

Rental Home Maintenance

 

  • Legal Compliance According to Apartment Law
  • Perform Regular Home Inspections (Move-in, 6th Month, & Final)
  • Perform all Maintenance Tasks Necessary for Upkeep of Home
  • Vacant Unit Inspections
  • Marketing Strategies

Landscape Maintenance

  • Bid Comparison
  • Oversight of Complete Utility System Replacement
  • Maintain a List of Qualified Repair & Replacement Part Companies
  • Organize and Maintain Historical Data and Documentation

Tenant Management

  • Applicant Screening (Credit , Identity, and Income Verification)
  • Negotiate Long Term Leases and Month To Month Tenancies
  • Execute All Necessary Rental Agreements, Addendum’s, Rules and Regulations,
    and any other Property Documents needed to create Tenancy
  • Maintain Resident Files including all Legal Documents and Correspondence
  • Enforce Rules and Regulations
  • Process and Serve all Necessary Legal Notices
  • Resolution of Tenant Requests and Complaints.
  • Eviction Coordination (Legal Counsel on Retainer)

Property Operational Services

Operations

 

  • Financial Management
  • Employee Management
  • Property Management

Coordination of:

 

  • Landscape Maintenance
  • Tenant Management
  • Rental Home Management

 

Financial Management

 

  • Bid Comparison
  • Oversight of Complete Utility System Replacement
  • Maintain a List of Qualified Repair & Replacement Part Companies
  • Organize and Maintain Historical Data and Documentation

 

Accounting

 

a. Accounts Payable

  • Post Journal Entries to the General Ledger
  • Maintain Chart of Accounts
  • Enter Accounts Payable
  • Pay Bills
  • Balance Principal & Interest on Loans
  • Apply Rent Payments
  • Maintain Security Deposit Refunds
  • Maintain Vendors W-9’s & Proof of Insurance
  • Maintain LLC Taxes
  • Maintain Park Licenses & Permits
  • Maintain Property Tax Payments
  • Maintain Escrow Tax/Insurance Accounts
  • Maintain Property Information Sheet

Accounts Receivable

  • Process & Apply Payments to Open Invoices
  • Prepare & Review Daily Bank Deposits, Monitor Cash flow
  • Apply Home Loan Payments
  • Set up New Home Loans
Payroll
  • Apply for Federal & State ID’s
  • Set-up Payroll Accounts with ADP
  • Monitor & Record Employees Hours Worked
  • Process & Distribute Payroll for Hourly/Salary Employees
  • Respond to All Related Forms (Garnishments, IRS Inquiries, Social Security Audits, Etc.)
  • Respond to Unemployment Claims
  • Track Vacation Accruals for Property Employees

 

Month End
  • Prepare Month-end Report
  • Prepare Monthly Financial Statements
  • Prepare Account Analysis for Balance Sheet & Income Statement
  • Reconcile Monthly Bank Accounts
  • Coordinate Auditing Functions with Banks & Other Financial Institutions
Additional Requests
  • Track Flat Rate Charges (sewer, trash, cable, etc.)
New Client Set-up
  • Gather all Information to Open Bank Accounts
  • Apply for Tax ID Number
  • Set-up Bank Account
  • Set-up in Accounting System
  • Contact Previous Management Company to Contact New Vendors for Change of Address

Get Started

Reports

  • Prepare Financial Reports
  • Prepare Ledger Cards
  • Prepare for Quarterly & Year-end Audits
  • Yearly 1099 to All Vendors
  • Yearly 1098 to All Vendors
  • Yearly 1096 to IRS
  • Create & Pay Yearly 592-B
  • Maintain Final resident Statement